Data Privacy

In the following, we will inform you about the type, scope and purpose of the processing of personal data by our company in accordance with the legal requirements of data protection law (in particular in accordance with BDSG nF and the European General Data Protection Regulation 'DS-GVO'). This data protection declaration also applies to our websites and social media profiles. With regard to the definition of terms such as "personal data" or "processing", we refer to Art. 4 GDPR.

Name and contact details of the person responsible

Our person responsible (hereinafter “responsible person”) within the meaning of Art. 4 no. 7 GDPR is:

Aleph Alpha GmbH
Grenzhöfer Weg 36
69123 Heidelberg (DE)
Managing Director Jonas Andrulis
Commercial register / No .: HRB 732804
Register court: Mannheim
E-mail address: info@aleph-alpha.de

Data protection officer

Samuel Weinbach samuel.weinbach@aleph-alpha.de Types of data, purposes of processing and categories of data subjects

In the following we inform you about the type, scope and purpose of the collection, processing and use of personal data.

1. Types of data that we process

usage data (access times, websites visited, etc.), inventory data (name, address, etc.), contact data (telephone number, email, fax, etc.), content data (text input, videos, photos, etc. ), Communication data (IP address etc.),

2. Purposes of processing according to Art. 13 Para. 1 c) GDPR

Optimizing the website technically and economically, enabling easy access to the website, optimizing and statistical evaluation of our services, supporting commercial use of the website, improving user experience, designing the website in a user-friendly manner, economic operation of the advertising and website, marketing / sales / advertising, creation of statistics, probability of copying of texts, handling of an application process, customer service and customer care, handling contact inquiries, providing websites with functions and content, security measures, uninterrupted, secure operation of our website, 3. Categories of data subjects

according to Art. 13 Para. 1 e) DS- GMO

Visitors / users of the website, customers, suppliers, interested parties, applicants, employees, employees of customers or suppliers,

The data subjects are collectively referred to as "users".

In the following, we will inform you about the legal basis for processing personal data:

  1. If we have obtained your consent for the processing of personal data, Art. 6 Para. 1 S. 1 lit. a) GDPR legal basis.
  2. If processing is necessary to fulfill a contract or to carry out pre-contractual measures, which take place at your request, Art. 6 Para. 1 S. 1 lit. b) GDPR legal basis.
  3. If processing is necessary to fulfill a legal obligation to which we are subject (e.g. statutory retention requirements), Art. 6 Para. 1 S. 1 lit. c) GDPR legal basis.
  4. If processing is necessary to protect the vital interests of the data subject or another natural person, Art. 6 Para. 1 S. 1 lit. d) GDPR legal basis.
  5. If the processing is necessary to safeguard our interests or the legitimate interests of a third party and your interests or fundamental rights and freedoms do not outweigh your interests, Art. 6 Para. 1 S. 1 lit. f) GDPR legal basis.

Transfer of personal data to third parties and processors

In principle, we will not pass on any data to third parties without your consent. If this is the case, then the transfer takes place on the basis of the aforementioned legal bases, e.g. when transferring data to online payment providers for the fulfillment of a contract or due to a court order or due to a legal obligation to release the data for the purpose of criminal prosecution, to avert danger or to enforce intellectual property rights.

We also use contract processors (external service providers, e.g. for web hosting our websites and databases) to process your data. If data is passed on to the processors as part of an agreement for order processing, this always takes place in accordance with Art. 28 GDPR. We carefully select our processors, check them regularly and have given us the right to issue instructions with regard to the data. In addition, the processors must have taken suitable technical and organizational measures and the data protection regulations in accordance with. Comply with BDSG nF and DS-GVO

Data transfer to third countries

The adoption of the European General Data Protection Regulation (GDPR) created a uniform basis for data protection in Europe. Your data is therefore mainly processed by companies for which the GDPR applies. Should the processing by third party services take place outside the European Union or the European Economic Area, they must meet the special requirements of Art. 44 ff. GDPR. This means that processing takes place on the basis of special guarantees, such as the establishment of a data protection level that is officially recognized by the EU Commission or compliance with officially recognized special contractual obligations, the so-called “standard contractual clauses”. In the case of US companies, submission to the so-called "Privacy Shield",

Deletion of data and storage duration

Unless expressly stated in this data protection declaration, your personal data will be deleted or blocked as soon as the purpose for storage no longer applies, unless further storage is necessary for evidential purposes or if there are statutory storage obligations. This includes, for example, commercial law retention obligations for business letters in accordance with Section 257 (1) HGB (6 years) and tax retention obligations in accordance with Section 147 (1) AO of receipts (10 years). When the prescribed retention period expires, your data will be blocked or deleted, unless the storage is still necessary for the conclusion or fulfillment of a contract.

Existence of automated decision-making

We do not use automatic decision-making or profiling.

Provision of our website and creation of log files

  1. If you only use our website for information purposes (i.e. no registration and no other transmission of information), we only collect the personal data that your browser transmits to our server. If you want to view our website, we collect the following data:

    • IP address;
    • the user's internet service provider;
    • Date and time of the request;
    • browser type;
    • language and browser version;
    • content of the call;
    • time zone;
    • Access status / HTTP status code;
    • amount of data;
    • websites from which the request came;
    • Operating system. This data is not stored together with other personal data about you.
  2. These data serve the purpose of user-friendly, functional and secure delivery of our website to you with functions and content as well as their optimization and statistical evaluation.

  3. The legal basis for this is our legitimate interest in data processing in accordance with Art. 6 Paragraph 1 S.1 lit. f) GDPR.

  4. For security reasons, we store this data in server log files for a storage period of 70 days . After this period these are automatically deleted, unless we need to keep them for evidence purposes in the event of attacks on the server infrastructure or other legal violations.

Contact via contact form / e-mail / fax / post

  1. When you contact us via the contact form, fax, post or e-mail, your details will be processed for the purpose of handling the contact request.

  2. If you have given your consent, the legal basis for processing the data is Art. 6 Para. 1 S. 1 lit. a) GDPR. The legal basis for the processing of the data transmitted in the course of a contact request or email, letter or fax is Art. 6 Para. 1 S. 1 lit. f) GDPR. The person responsible has a legitimate interest in the processing and storage of the data in order to be able to answer user inquiries, to preserve evidence for reasons of liability and, if necessary, to be able to comply with his statutory retention requirements for business letters. If the contact is aimed at concluding a contract, the additional legal basis for processing is Art. 6 Para. 1 S. 1 lit. b) GDPR.

  3. We can save your details and contact requests in our customer relationship management system ("CRM system") or a comparable system.

  4. The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. For the personal data from the input mask of the contact form and those that were sent by e-mail, this is the case when the respective conversation with you has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been finally clarified. We save inquiries from users who have an account or contract with us for up to two years after the end of the contract. In the case of legal archiving obligations, the deletion takes place after their expiry: End of commercial law (6 years) and tax law (10 years) retention obligation.

  5. You have the option at any time to withdraw your consent according to Art. 6 Para. 1 S. 1 lit. a) To revoke the GDPR for the processing of personal data. If you contact us by e-mail, you can object to the storage of personal data at any time.

Presence on social media

  1. We maintain profiles or fan pages in social media in order to communicate with the users connected and registered there and to provide information about our products, offers and services. The US providers are certified according to the so-called Privacy Shield and are therefore obliged to comply with European data protection. When you use and call up our profile in the respective network, the respective data protection information and terms of use of the respective network apply.

  2. We process your data that you send us via these networks in order to communicate with you and to answer your messages there.

  3. The legal basis for the processing of personal data is our legitimate interest in communication with users and our external presentation for the purpose of advertising in accordance with Art. 6 Para. 1 S. 1 lit. f) GDPR. If you have given the person responsible for the social network your consent to the processing of your personal data, the legal basis is Art. 6 Para. a) and Art. 7 GDPR.

  4. You can find the data protection information, information options and objection options (opt-out) of the respective networks here:

Data protection for applications and in the application process

  1. Applications that are sent electronically or by post to the person responsible are processed electronically or manually for the purpose of handling the application process.

  2. We expressly point out that application documents with "special categories of personal data" according to Art. 9 GDPR (e.g. a photo that provides information about your ethnic origin, religion or your marital status), with the exception of any severe disability that you may have want to disclose free choice are undesirable. You should submit your application without this data. This does not affect your chances of being a candidate.

  3. The legal basis for processing is Article 6, Paragraph 1, Sentence 1, lit. b) GDPR and § 26 BDSG new version

  4. If, after completion of the application process, an employment relationship is entered into with the applicant, the applicant data will be stored in compliance with the relevant data protection regulations. If you are not offered a position after completing the application process, your application letter and documents will be deleted 6 months after the rejection has been sent in order to be able to satisfy any claims and obligations to provide evidence under the AGG.

Rights of the data subject

  1. Objection or revocation against the processing of your data.

    As far as the processing is based on your consent according to Art. 6 Para. 1 S. 1 lit. a), Art. 7 GDPR, you have the right to withdraw your consent at any time. This does not affect the legality of the processing carried out on the basis of the consent until the revocation.

    Insofar as we base the processing of your personal data on the balancing of interests pursuant to Art. 6 Para. 1 S. 1 lit. f) GDPR, you can object to the processing. This is the case, in particular, if the processing is not necessary to fulfill a contract with you, which we describe in the following description of the functions. When exercising such an objection, we ask you to explain the reasons why we should not process your personal data as we have done. In the event of your justified objection, we will examine the situation and either stop or adjust the data processing or show you our compelling reasons worthy of protection on the basis of which we will continue processing.

    You can object to the processing of your personal data for advertising and data analysis purposes at any time. You can exercise your right of objection free of charge. You can inform us about your objection to advertising under the following contact details:

    Aleph Alpha GmbH
    Grenzhöfer Weg 36
    69123 Heidelberg (DE)
    Managing Director Jonas Andrulis
    Commercial register / No .: HRB 732804
    Register court: Mannheim
    E-mail address: info@aleph-alpha.de

  2. Right to information

    You have the right to request confirmation from us as to whether personal data relating to you is being processed. If this is the case, you have the right to information about your personal data stored by us in accordance with Art. 15 GDPR. This includes, in particular, information about the purposes of processing, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the origin of your data, unless it was collected directly from you.

  3. Right to correction

    You have the right to correct incorrect data or to complete correct data in accordance with Art. 16 GDPR.

  4. Right to deletion

    You have the right to delete your data stored by us in accordance with Art. 17 GDPR, unless this is contrary to statutory or contractual retention periods or other legal obligations or rights to further storage.

  5. Right to restriction

    You have the right to request that the processing of your personal data be restricted if one of the requirements in Art. 18 Para. 1 lit. a) to d) GDPR is fulfilled:

    • If you dispute the accuracy of the personal data concerning you for a period of time that enables the person responsible to check the accuracy of the personal data;

    • the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted;

    • the person responsible no longer needs the personal data for the purposes of processing, but you need them to assert, exercise or defend legal claims, or

    • if you have objected to the processing in accordance with Art. 21 (1) GDPR and still do It is not certain whether the legitimate reasons of the person responsible outweigh your reasons.

  6. Right to data portability

    You have the right to data portability according to Art. 20 GDPR, which means that you can receive the personal data we have stored about you in a structured, common and machine-readable format or you can request that it be transmitted to another person responsible.

  7. Right to complain

    You have the right to lodge a complaint with a supervisory authority. As a rule, you can contact the supervisory authority in particular in the member state of your place of residence, your place of work or the location of the alleged violation.

Data security

In order to protect all personal data transmitted to us and to ensure that we and our external service providers comply with data protection regulations, we have taken suitable technical and organizational security measures. Therefore, among other things, all data between your browser and our server is encrypted via a secure SSL connection.

Status: January 16, 2019
Source: Sample data protection declaration from JuraForum.de